What is an auction sheet?
An auction sheet is an inspection report made by the auction house for each car. An inspector checks the car before the sale and writes the result on the sheet. It is the closest thing to an independent report you get before you buy.
The sheet is in Japanese. The layout is similar at most auctions, but each auction house has small differences. Always read the legend (the explanation) printed on the auction’s own sheets.
What is on the sheet
- Auction name, date and lot number.
- Make, model, grade of the model, model code and chassis number.
- First registration date and the end of the inspection period (shaken).
- Mileage in kilometres.
- Engine size, transmission and colour.
- The overall grade and the interior grade.
- A drawing of the car with damage marks.
- The inspector’s notes and the list of equipment.
The overall grade
The overall grade is a number that shows the condition of the car. These are typical meanings. Auction houses can differ a little.
| Grade | Typical meaning |
|---|---|
| S or 6 | New or almost new car |
| 5 | Very good condition, almost no flaws |
| 4.5 | Very good, small flaws |
| 4 | Good, some small flaws |
| 3.5 | Average, some visible flaws |
| 3 | Below average, clear flaws |
| 2 or 1 | Poor condition |
| R or RA | The car has a repair history after an accident (RA is usually a smaller repair) |
The interior grade
The interior grade is a letter. A is the best and E is the worst. Most cars you will see are B or C. The interior grade covers seats, dashboard, carpets and smells.
Damage marks on the drawing
The drawing shows where the problem is. A letter shows the type, and a number shows how big it is. A higher number means a bigger problem.
| Mark | Typical meaning |
|---|---|
| A | Scratch |
| U | Dent |
| W | Wave or repaired surface |
| S | Rust |
| C | Corrosion |
| X | Panel that needs to be replaced |
| XX | Panel that has been replaced |
Example: A2 is a scratch of medium size. U1 is a small dent. The size scale is usually 1 to 3.
Common equipment codes
| Code | Meaning |
|---|---|
| AAC | Automatic air conditioner |
| AC | Air conditioner |
| PS | Power steering |
| PW | Power windows |
| AW | Alloy wheels |
| SR | Sunroof |
| AB | Airbag |
Tips
- Look at the photos and the sheet together.
- Be careful with R and RA cars. Ask what was repaired.
- Check that the mileage on the sheet matches the notes.
- When the sheet says something you do not understand, ask your exporter before you bid.
Frequently asked questions
What is a good auction grade?
Grade 4 and above is generally a good car. 4.5 and 5 are very good. Grade R or RA means there was an accident repair.
What does grade 3.5 mean?
It means an average car with some visible flaws. Many export cars are in the 3.5 to 4.5 range.
Can I get the auction sheet in English?
The original is in Japanese. JAS has an AI tool that translates the sheet into English for your clients.
Are the damage codes the same at every auction?
They are very similar, but small differences exist. Read the legend of the auction house.
Last updated: 9 November 2026. This guide is general information, not legal advice. Rules change, so check the details with the authorities.